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The 7 Best Videoconferencing Platforms 2023

24 September 2021 Software development

This will guide you on what features you should prioritize when making your selection. You also need to ask the right questions to get the conversation started and keep it on what is important. The questions you ask might be determined by the type of meeting, how to run a successful remote meeting how familiar you are with the participants, or what you hope to achieve at the end of the meeting. Meeting template, highlighting important talk points, staying on course, keeping participants engaged, and leaving with clarity on the next steps.

You can become a presenter and share your screen to collaborate with other participants in meetings. And with the ability to lock meetings, you can be sure your sessions are secure. Integration with Microsoft 365 makes the platform the market leader in video conferencing and digital workspace integration.

remote meeting software

He’s also led a team that was recognized as the top integration firm serving educational markets in the country two years running. Many video conferencing plans are less expensive if you pay annually instead of month-to-month. The number of participants allowed per meeting will vary based on the plan you select.

The best video conferencing app for Google Workspace users

Outside of the free version, Lifesize’s prices may seem a bit steep compared to other video conferencing solutions. This is more than made up for with the inclusion of its own hardware into the mix. Users receive numerous devices in each plan, freeing them from not having to rely on their own integrated camera systems. Zoom offers a video conferencing and messaging solution for desktop and app for mobile devices, that aims to be very quick and easy to set up, and offer a wide range of scaleable features. RemotePC Meeting provides advanced video conferencing tools, but they are only available with a remote access subscription. If you want a pure video conferencing program, there are various other options available.

Software solutions such as GotoMeeting and Cisco Webex start at $14 per month per user. If you are looking for free versions, then have a look at Proficonf, Google Meet, Zoom, Uber Conference, and https://globalcloudteam.com/ more at GoodFirms’ web conferencing product section. If you need an open-source, web conferencing software with a more customizable approach, then try OpenMeetings, Mconf, Jitsi, or BigBlueButton.

remote meeting software

When looking for recording capabilities, you need to find a platform that strikes a balance between quality and file size. Thus, you won’t have to store huge files that eat up your storage resources. State and national leaders can also create webinars to offer any critical information. Overcome managerial bottlenecks, allowing meetings to be held quickly for efficient decision delivery.

Your business phone system may also include some of the functionality you are searching for. For example, standard VoIP solutions offer conference calling either built-in or as an optional extra. Healthcare practitioners can leverage web conferencing software to deliver personalized healthcare experiences to patients. Easily show results using content collaboration tools such as spreadsheets, presentations, and videos. It should also have high interoperability to create a truly dynamic work environment.

If the majority of your team members work remotely, you’ll want to get video conferencing set up as soon as possible. Ideally, you should be able to share multiple screens simultaneously. Don’t settle for less than individual screen sharing though as that’s more of a right than a privilege at this point.

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This software is similar to virtual event platforms, and can help with virtual team engagement and facilitating team building activities virtually. Mike Walsh is a 15+ year veteran in the audio visual industry, bringing extensive knowledge of AV design, implementation, service and sales to DGI. Mike is high energy, providing leadership and driving innovation for the diverse divisions that make up our company.

remote meeting software

Zoom fails to support end-to-end encryption and some providers require you to dive deep into your settings to optimize your security features. Companies who highly value integration support and/or already use other tools from Microsoft in their existing workflow. Microsoft Teams is similar to Google Workspace in that it seeks to unify the tools in your stack.

A secure online meeting platform for remote teams.

Additionally, the platform also supports online roll calls to make things easier on teachers. The active speaker view makes it easy to keep track of who’s talking in a given moment. Another handy feature is the real-time polling that you can use to make team decisions during meetings. Dialpad Meetings is a no-download video conferencing tool with built-in AI and a high level of customization. Platform Independence – The software must be easily accessible on all platforms, be it mobile, desktop, or even tablets.

  • This allows you to restrict users from copying, modifying, or redistributing the software to other parties.
  • Join.me is an online tool that you customize your meeting link to whatever you want.
  • Generally, screen-sharing and audio and video conferencing applications are all that is needed for one-on-one meetings.
  • It is loaded with features, offers a high degree of administrator control, and is optimized to work on web browsers, minimizing the need for additional applications and software.
  • The number of participants allowed per meeting will vary based on the plan you select.

Most also offer more expensive tiers aimed at enterprise deployments. As usual, the greater your needs, the more you can expect to pay. Zoho would like to be your one-stop shop for business apps, and if you’ve already bought into the broader Zoho ecosystem, you should give Zoho Meetings a look. It could also meet your needs if you’re on a particularly tight budget. However, when using it as a standalone solution, you may find you can get more bang for your buck elsewhere. With its robust feature set and competitive pricing, Zoom earns our recommendation for organizations of all sizes.

View webinar data and download reports

Registered users can host meetings with up to 100 people using the free version of Zoom’s software. Coupled with fun features like breakout rooms, Zoom is ideal for hosting meetings, games and activities with virtual teams. Understanding what constitutes a video conferencing platform can be confusing, since some of these same features have lately crept into team messaging platforms, like Microsoft Teams and Slack. In Teams’ case, it offers a complete video conferencing solution, which is why we’ve reviewed it here. On the other hand, Slack and some of its competitors have only implemented person-to-person video calling, which is why we haven’t included them in this roundup. The solutions we’ve reviewed here are all designed to support multi-party video meetings.

You can participant in text or video chats, and use features such as screen and file sharing – but FreeConference is not without its limitations. Overall, RingCentral MVP is a solid performer that offers high-quality video conferencing software for businesses. It is loaded with features, offers a high degree of administrator control, and is optimized to work on web browsers, minimizing the need for additional applications and software. RingCentral MVP offers the full range of industry-standard video conferencing features across all of its plans. These include, among many others, video call scheduling and recording, screen sharing and annotation, and in-built chat functionalities.

Now owned by Cisco, it has the unique distinction of enjoying the benefits of integration with the networking giant’s rich ecosystem of tools, hardware, and smart conference room systems. As a result, it’s the go-to solution for some of the Fortune 500’s most prominent names. BlueJeans has long been a strong contender in the video conferencing field, and it’s arguably grown even stronger since being acquired by Verizon in 2020. It offers dedicated client apps for every OS, including Linux and mobile devices, making it an ideal contender for organizations that deploy multiple platforms. It’s a feature-rich service that includes some tools, such as breakout rooms, that competitors lack. Web conferencing tools come at an average cost ranging from $5 to $20 a month per user.

remote meeting software

Google Meet is a more laser-focused video conferencing platform within the Google Workspace, making it ideal for business use. For the most efficient meeting, demand high-quality audio and the best video quality available. Video and web conferencing software tools should provide ease of use for presenters, attendees, and staffers alike.

Zoho Meeting is one of the best meeting and web conferencing platforms for businesses. Supports multi-channel communication for individuals and teams with its video conferencing, messaging, and call functions across different devices – including landlines. Overall, Google Meet is a great video conferencing platform for businesses of different sizes. Requires additional payment to access some of its best features including audio conferencing and large meetings.

online meeting tools in one

The free video conferencing version of Cisco Webex is limited, only allowing two participants in meetings. Although these hardware purchases drive up the total cost of your video conferencing deployment, the good news is that you’ll still save versus old-school, end-to-end conferencing solutions. Instead, you can buy the licenses you need and grow organically as you add new seats, which can dramatically reduce costs. Then again, if you want the highest possible video quality for webinars and client meetings, you may need to make additional purchases, such as green screens, ring lights, and LED panels. However, remote work has become increasingly common in the contemporary business landscape.

Analyze webinars in detail

Businesses can utilize online conferencing tools to increase their efficiencies. At the same time, they can also cut down on costs in ways not possible before. Enterprises and organizations of any size can deploy and use video-based communication as well. Organizations can host webinars that can help them grow their brand authority and sell products in a more compelling way.

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Discuss your concerns with one of their experts that has deep product knowledge. That first call should give you a pretty good idea of what kind of support to expect. Allow access to resources for hundreds of prospects and customers across the globe. You will be required to pay $3,600 annually to host up to 3000 attendees, which is the maximum attendee number. If you’re a participant joining a meeting, you don’t need to have a Zoho Meeting account. You can join either by using the meeting link or by entering the meeting key and password.

Teams that already use Slack to collaborate and don’t necessarily need a dedicated video conferencing solution. That said, it has wide support for other conferencing tools via integrations with Zoom, BlueJeans, Webex, and many more so you can use Slack in conjunction with the rest of your stack. Existing Google Workspace users that want a reliable video conferencing solution capable of integrating with the rest of their stack.

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